Minutes of the Regular Meeting of the Board of Directors of DELTA DIABLO SANITATION DISTRICT May 12, 2010 The meeting was called to order by Chair Davis on Wednesday, May 12, 2010 at 5:31 p.m. in the Board Room located at 2500 Pittsburg-Antioch Highway, Antioch. Present were Directors James Davis, Federal Glover and Nancy Parent. Also present were Mary Ann Mason, District Counsel; Gary W. Darling, General Manager; Kerry Yoshitomi, Deputy General Manager; Dennis Laniohan, Operational Services Director; Karen Ustin, Business Services Director; Denise Jones, Office Manager/Secretary to the Board; Cheryl Rhodes Alexander, Human Resources Manager; Dean Eckerson, Principal Engineer; Jayne Strommer, Project Manager; Angela Lowrey, Public Information Manager; Matt Gotshall, Computer Analyst/P&T Bargaining Unit Representative; Steve Laren, Safety Officer; Joaquin Gonzalez, Operations Supervisor; Thanh Vo, Assistant Engineer; Steve Rodriguez, Recycled Water Program Coordinator; Walter Haynes, Operator II; and Walter Pease, Assistant Public Works Director, City of Pittsburg. PUBLIC COMMENTS None RECOGNITION Recognize and Congratulate Walter P. Haynes on Promotion to Operator II Mr. Gonzalez introduced Walter Haynes and provided background on his career at the District since 2007. Mr. Haynes has demonstrated the knowledge and skills commensurate with those required for promotion to Operator II. On behalf of the Board, Chair Davis congratulated Mr. Haynes on his promotion to Operator II. Recognize and Congratulate Brian A. Padilla on Promotion to Operator II This item was pulled due to unavailability of Mr. Padilla. Recognize and Congratulate Steven Rodriguez on Promotion to Recycled Water Program Coordinator Mr. Gonzalez introduced Steven Rodriguez who was recently promoted from Senior Operator to the new position of Recycled Water Program Coordinator. Mr. Rodriguez competed against five in-house candidates and successfully demonstrated that he is qualified for the position. He is excited to be stepping up to this challenge and staff has confidence he will do a great job. On behalf of the Board, Chair Davis congratulated Mr. Rodriguez on his promotion. Receive Presentation of Safety Plant of the Year Award, California Water Environment Association Mr. Laren announced that the District recently received the California Water Environment Association’s (CWEA’s) Safety Plant of the Year award for 2009. This award signifies that the District was chosen as the best overall medium sized plant in the state. Mr. Laren presented the plaque to the Board. The Board received and filed the report. Receive Presentation of George W. Burke, Jr. Facility Safety Award, Water Environmental Federation Mr. Laren reported that the State Water Environment Federation has awarded the District the George W. Burke, Jr. Award for excellent merits and effectiveness of the District’s safety programs and a sustained outstanding history of safe operations. The Burke award is presented to one member agency per state and this is the first time the District has won this very prestigious award. A safety bag, including a list of emergency items for emergency preparedness, was distributed to each Board member. The Board received and filed the report. PUBLIC HEARING Receive Report on Capital Improvement Program Implementation Status; Conduct Public Hearing on Fiscal Year 2010/11 – 2014/15 Capital Improvement Program; Adopt Resolution Approving the Program; and Authorize Filing of Notice of Exemption in Compliance with Public Resources Code Section 21152 Mr. Eckerson presented the final draft Capital Improvement Program (CIP) and provided a PowerPoint presentation. The CIP was distributed to the local cities and County for the required 40-day review period and no comments were received. Mr. Eckerson had a discussion with the County Planner, but no comments were offered. Mr. Eckerson reported on CIP implementation and current project status, providing additional detail on the projects highlighted in Attachment 2. He noted the changes that were made since the initial draft that was distributed in March, including changes made to each fund. He noted that the term “Inter-fund Loan” has been changed to “Inter-fund Transfer” for funds to move from the Capital Asset Replacement fund to the Capital Asset (CA) fund because both are funded by rates. An Inter-fund Transfer of $2.4 million is being proposed from the Capital Asset Replacement (CAR) fund to the Wastewater Capital Asset CA fund in fiscal year (FY) 2010/11. In the Wastewater Expansion fund, it is proposed to lower the Equivalent Residential Units (ERUs) being used in calculations. Mr. Eckerson noted there are two new projects added to the Wastewater Capital Asset Replacement fund that were not in the initial draft. Inter-fund Loans from the CAR fund to the Expansion fund are needed in FY 2011 and FY 2013 totaling $2.2 million. These will be loans since they have different funding sources. Mr. Eckerson outlined the proposed 19 new projects, which have a combined value of $3.0 million. Over the five-year period, $48 million in projects are planned. As indicated in Attachment 5, the FY 2011 total CIP budget appropriation is $13 million. Mr. Eckerson recommended the Board receive the report, open the public hearing and consider any comments received, and approve the CIP. Chair Davis noted differing numbers in the slide and Attachment 5 and asked for clarification of the total CIP budget Appropriation. Mr. Eckerson stated that the amount shown in Attachment 5, $13,784,000 is the correct amount. Chair Davis opened the public hearing and no comments were received. Chair Davis closed the public hearing and the Board Director Glover moved approval, seconded by Director Parent and by unanimous voice vote, the Board adopted the resolution approving the Capital Improvement Program and authorized filing of the Notice of Exemption. CONSENT CALENDAR Director Parent moved approval, seconded by Director Glover and, by unanimous voice vote, the Board approved the following Consent Calendar items according to staff recommendations: Approve Minutes of April 14, 2010; Approve District Monthly Check Register, March 2010; Approve Fiscal Year 2009/10 Third Quarter District Investment Report; Approve Third Quarter of Fiscal Year 2009/10 Financial Status Report; and Receive Notes from Finance Committee Meeting, April 26, 2010. DELIBERATION None PRESENTATIONS AND REPORTS None GENERAL MANAGER'S COMMENTS Mr. Darling reported that several bills were heard on April 27, 2010 by the Water and Power Senate Subcommittee. No coalition members were invited as it was very short hearing, but the leader of the Association of California Water Agencies (ACWA) was in attendance. More detailed information is provided in the monthly report from Federal Advocates under Correspondence. Mr. Darling reported that the State Assembly has approved $1 million for projects related to Biosolids to Energy. DIRECTORS’ COMMENTS Director Parent inquired about construction work on the Pittsburg-Antioch Highway, and Mr. Darling responded that the City of Antioch’s contractor is currently working on the Antioch Recycled Water project. Director Parent reported that resident complaints have been received by the City staff. Mr. Eckerson stated staff has spoken with the contractor regarding restoring some of the pavement which was not intended to be out of service for so long, and was informed that pavement material was not previously available for a while, but has now been received and work will be completed in the next two to three weeks. Director Parent reported she recently attended the Mayor’s conference in El Cerrito and pensions were discussed. The City of Pittsburg was called out for forcing a contract on City employees represented by the teamsters. A White Paper has been prepared by a group of regional City Managers. The goal is to get the city councils together and move uniformly on pension plan revisions. Director Parent reported that she and Director Glover just came from a Community Development project and representatives from Torlakson and DeSaulnier’s offices were there. She reported that Senator DesSaulnier will be in Pittsburg on Saturday from 10:00 a.m. to 2:00 p.m., and this is a rare opportunity to have him available. Chair Davis stated he heard the District’s radio announcement on KUIC and thought it was very well done. It made him proud of the organization. CORRESPONDENCE Receive Monthly Report dated April 28, 2010, Federal Advocates, Inc., Bay Area Recycled Water Coalition, Project No. 90024 The Board received and filed the report. Receive Monthly Federal Lobbying Report dated April 2010, ENS Resources, Inc., Bay Area Biosolids to Energy Coalition, Project No. 10089 The Board received and filed the report. Receive Monthly State Lobbying Report dated April 27, 2010, Edelstein, Gilbert, Robson and Smith, Bay Area Regional Biosolids to Energy Coalition, Project No. 10089 The Board received and filed the report. CLOSED SESSION Chair Davis adjourned the meeting to Closed Session at 6:06 p.m. for the purpose of: CONFERENCE WITH LABOR NEGOTIATOR Agency Negotiator: Gary Darling, General Manager Employee Organizations: Operations & Maintenance Bargaining Unit; Professional & Technical Bargaining Unit; and Management Bargaining Unit Chair Davis reconvened the Regular Session at 6:14 p.m., and turned the meeting over to District Counsel. District Counsel stated there was nothing to report from the Closed Session. ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 6:15 p.m. The next Regular Meeting of the Board of Directors will be Wednesday, June 9, 2010 at 5:30 p.m. Federal D. Glover Board Secretary (Recording Secretary: Denise Jones) Board of Directors Meeting Page 4 May 12, 2010 Z:\Board\Minutes\2010\07_Minutes-May 12, 2010.doc Z:\Board\Minutes\2010\07_Minutes-May 12, 2010.doc