Minutes of the Special Meeting of the Board of Directors of DELTA DIABLO SANITATION DISTRICT March 20, 2008 The meeting was called to order by Chair Parent on Thursday, March 20, 2008 at 4:31 p.m. at the District offices, located at 2500 Pittsburg-Antioch Highway, Antioch. Present were Directors Glover, Parent, and Freitas. Also present were Mary Ann Mason, District Counsel; Gary W. Darling, General Manager; Kerry Yoshitomi, Deputy General Manager; Dennis Laniohan, Operational Services Director; Karen Ustin, Business Services Director; Caroline Quinn, Engineering Services Director/District Engineer; Steve Dominguez, Plant Manager; Darrell Cain, Laboratory Director/Management Association Representative; Dean Eckerson, Principal Engineer; Amanda Wong Roa, Environmental Compliance Engineer/P&T Bargaining Unit Representative; Patricia E. Chapman, Associate Engineer; Irene Garcia, Assistant Engineer; Linda Brewer, Community Outreach Coordinator; Matt Gotshall, Computer Analyst/P&T Bargaining Unit Representative; Denni Baumer, Purchasing Manager; Chip Cain, Operator III/O&M Bargaining Unit Representative; Rob Wright, Collection Worker II/O&M Bargaining Unit Representative; Denise Jones, Office Manager/Secretary to the Board; and Walter Pease, City of Pittsburg. PUBLIC COMMENTS None EMPLOYEE RECOGNITION Commend Irene Garcia, Assistant Engineer, for Attaining Professional Engineer Certification Ms. Quinn announced that Ms. Garcia recently passed her Professional Engineer Certification exam after extensive studying. She noted that this is a huge accomplishment for an engineer, and Ms. Garcia is to be commended. On behalf of the Board, Chair Parent commended Ms. Garcia on her seven months of hard work studying, and her success in passing the exam. Introduction of Denise Baumer, Purchasing Manager Ms. Ustin introduced Denise “Denni” Baumer as the new Purchasing Manager. Ms. Baumer is a certified Public Purchasing Officer and Immediate Past President of the California Association of Public Purchasing Officers (CAPPO). The Board welcomed Ms. Baumer to the District. Ms. Baumer stated that she is happy to be at the District and is looking forward to doing great things. CLOSED SESSION Chair Parent adjourned the regular meeting to Closed Session at 4:34 p.m. for the purpose of: CONFERENCE WITH LABOR NEGOTIATORS: Agency Negotiators: Gary W. Darling, Kerry Yoshitomi, Karen S. Ustin Employee Organizations: O&M Bargaining Unit, Public Employees Union, Local One; P&T Bargaining Unit, Public Employees Union, Local One; and Management Association Bargaining Unit Chair Parent reconvened the regular meeting at 4:44 p.m., stating there was no information to report. CONSENT CALENDAR Director Freitas moved approval, seconded by Director Glover, and by unanimous voice vote the Board approved the following Consent Calendar items according to staff recommendations: Approve Minutes of February 13, 2008; Approve Financial Status Report, First Half Fiscal Year 2007/08; and Monthly Check Register, January 2008; Receive Semiannual Delta Household Hazardous Waste Collection Facility Report, July 2007 through December 2007; Adopt Resolutions Authorizing Filing of a Financial Assistance Application with the State Water Resources Control Board, Establishing A Dedicated Sourceof Revenue, and Approving Reimbursement of State Revolving Fund Expenditures for the Antioch Recycled Water Project; Receive Notes from Finance Committee Meeting, February 22, 2008; Receive Notes from Personnel Committee Meeting, February 25, 2008; Approve Job Classifications and Salary Ranges for Senior Operator, Collections System Worker III, and Chemist III Positions; and Authorize Internal Recruitment for the Positions; and Receive Report on California Regional Water Quality Control Board Annual National Pollutant Discharge Elimination System Permit Compliance Inspection DELIBERATION ITEMS Approve Memoranda of Understanding with Operations and Maintenance, Professional and Technical, and Management Association Bargaining Units; and Adopt Resolution Approving Revised Salary Schedules for the Bargaining Units (Ustin) Ms. Ustin introduced the set of conformed Memorandums of Understanding (MOUs), including all side letters, for each bargaining unit. She reported that a committee of several key staff members, who sought to use a win-win approach, conducted the total compensation survey over the past two years. The proposed salary adjustments are based on the survey conducted by Koff and Associates. Key provisions total $364.3K[s1] and include, among other items, salary adjustments and an increased educational reimbursement benefit. The Operations and Maintenance Bargaining Unit will receive the largest percentage of the salary increase, as they have not had adjustments based on a salary survey in over ten years. Another major component is the move to CalPERS medical. The District will realize a $2.2M savings over ten years. Other provisions are listed and explained in the docket. Mr. Gotshall asked to address the Board. He stated that getting to this point took a lot of work by many dedicated people. He thanked Ms. Ustin for her hard work and dedication in guiding the process and seeing it through. Director Freitas moved approval, seconded by Director Glover, and by unanimous voice vote, the Board approved the Memorandums of Understanding and Revised Salary Schedules. Approve and Authorize General Manager to File California Environmental Quality Act Notice of Exemption for 1875 Loveridge Road, Pittsburg, District Sphere of Influence Amendment and Annexation Ms. Chapman introduced Power Point slides showing the location of the proposed ARB expansion project. She explained the Local Agency Formation Commission’s (LAFCOs) application process, and noted that the California Environmental Quality Act (CEQA) Notice of Exemption was not included in the application, but is being presented now. LAFCO will consider the Sphere of Influence Amendment at its May 14, 2008 meeting. Directors Freitas and Glover noted that they do not agree with leaving “islands” of non-annexed property, but they will not hold up the process. Director Glover moved approval, seconded by Director Freitas, and by unanimous voice vote, the Board approved and authorized the General Manager to execute the CEQA Notice of Exemption for 1875 Loveridge Road in the city of Pittsburg. Director Glover left the meeting at 5:00 p.m. PRESENTATIONS AND REPORTS Receive Presentation on Draft 2008/2009 through 2012/2013 Capital Improvement Program and Set Public Hearing for May 14, 2008 to Consider Approval of Five-Year Capital Improvement Program Mr. Eckerson presented the draft Capital Improvement Program (CIP). By Power Point presentation, he provided a quick overview of the goals and objectives of the Program. Mr. Eckerson noted that he is looking closely at fund balances and focusing on the three that show negative balance projections. He is developing a priority assessment and financing plan. Mr. Eckerson then outlined the next steps, noting that a detailed report will be presented at next week’s March 25, 2008 meeting of the Finance Committee. The draft CIP is currently out for review by the cities and Mr. Eckerson requested the Board set the public hearing date for May 14, 2008 at 5:30 p.m. Director Freitas commented that he would like to see staff explore federal funds for these projects. He added that he would be supportive of completing projects sooner if it could be accomplished with the assistance of consultants. Construction costs continue to increase. GENERAL MANAGER'S COMMENTS Mr. Darling noted that he enjoyed the recent DDSD Annual Awards Dinner and there was great attendance, including Directors Glover and Parent. Mr. Darling reported that he, Chair Parent, and Ms. Quinn recently attended the California Association of Sanitation Agencies (CASA) Annual Washington, D.C. Conference. One of the major topics was greenhouse gases and ways to capitalize on opportunities. DIRECTORS’ COMMENTS Director Freitas noted that the Transportation Agencies are looking at AB32[s2] and its effects on transportation and land use. It is a major concern for cities and counties, and he suggested getting CASA legislators to screen it and determine what impacts there are to the District. Mr. Darling noted that both the Bay Area Clean Water Agencies (BACWA) and CASA are looking at it. Director Freitas added that he prefers a proactive, rather than reactive, approach. Chair Parent reported that the Washington, D.C. trip was perfect timing. District staff attended nine meetings in one day with legislators and/or their aides. Chair Parent added that the District’s Annual Awards Dinner was wonderful. Chair Parent asked that staff look into what other agencies are doing in lieu of per diem. It may be time to update the District’s policy. CORRESPONDENCE Receive Monthly Report dated February 28, 2008, Federal Advocates, Inc. The Board received and filed the report. ADJOURNMENT The meeting was adjourned at 5:24 p.m. and reconvened at 5:25 p.m. for the purpose of voting on the following Item: Receive Presentation on Draft 2008/2009 through 2012/2013 Capital Improvement Program and Set Public Hearing for May 14, 2008 to Consider Approval of Five-Year Capital Improvement Program Director Freitas moved approval, seconded by Chair Parent, and by unanimous voice vote, the Board received the presentation and set the public hearing to consider approval of the CIP for May 14, 2008 at 5:30 p.m. There being no further business to come before the Board, the meeting was adjourned at 5:26 p.m. The next Regular Board Meeting will be Wednesday, April 9, 2008 at 5:30 p.m. Donald P. Freitas Board Secretary (Recording Secretary: Denise Jones) [s1]Kerry was questioning was this just the salary amount? Or was other stuff included. [s2]Kerry asking if there should be a number in place of the X? Board of Directors Meeting Page 4 March 20, 2008 Z:\Board\Minutes\2008\03-Minutes - March 20, 2008.doc Z:\Board\Minutes\2008\03-Minutes - March 20, 2008.doc