Minutes of the Regular Meeting of the Board of Directors of DELTA DIABLO SANITATION DISTRICT February 13, 2008 The meeting was called to order by Chair Parent on Wednesday, February 13, 2008 at 5:30 p.m. at the District offices, located at 2500 Pittsburg-Antioch Highway, Antioch. Present were Directors Glover Parent, and Freitas. Also present were Mary Ann Mason, District Counsel; Kerry Yoshitomi, Deputy General Manager/Acting General Manager; Dennis Laniohan, Operational Services Manager; Karen Ustin, Business Services Director; Caroline Quinn, Engineering Services Director/District Engineer; Darrell Cain, Laboratory Director/Management Association Representative; Dean Eckerson, Principal Engineer; Patricia E. Chapman, Associate Engineer; Linda Brewer, Community Outreach Coordinator; Matt Gotshall, Computer Analyst/P&T Bargaining Unit Representative; Theresa Harris, Finance Supervisor; Denise Jones, Office Manager/Secretary to the Board; Melissa Gross, Accounting Technician; Fred Lindeman, Electrical/Instrumentation Technician II; and Walter Pease, City of Pittsburg. PUBLIC COMMENTS None EMPLOYEE RECOGNITION Introduction of Dean Eckerson, Principal Engineer Mr. Yoshitomi introduced Dean Eckerson to the Board. Mr. Eckerson has over 21 years of experience in the public sector. Mr. Eckerson stated that he is happy to be joining the District after completing a vigorous process. In his job search, he sought out an agency that fits his interests of best serving his community. He has been at the District for three weeks now, and staff has made him feel very welcome. He looks forward to working on the Capital Improvement Program and bringing it to the Board for review. The Board welcomed Mr. Eckerson to the District. Introduction of Melissa A. Gross, Accounting Technician Ms. Harris introduced Melissa Gross to the Board. Ms. Gross has over 17 years of experience in the accounting field and a four-year degree in Finance. Her solid background will be a great asset to the District. Ms. Gross thanked staff and the Board for the opportunity. She added that the District has many of the same values as herself on environmental stewardship. The Board welcomed Ms. Gross to the District. Introduction of Fred Lindeman, Electrical/Instrumentation Technician II Mr. Ciapusci introduced Fred Lindeman to the Board. Mr. Lindeman comes to the District from Central Marin and Chevron. He possesses a wide variety of experience and participated in the District-sponsored Regional Occupational Program (ROP) back in 1994. Mr. Lindeman stated that he has always wanted to get into wastewater to protect the environment. Director Freitas welcomed and thanked Mr. Lindeman and all the new employees, noting that Mr. Eckerson was his boss many years ago at the County. CONSENT CALENDAR Director Freitas moved approval, seconded by Director Glover, and by unanimous voice vote the Board approved the following Consent Calendar items according to staff recommendations: Approve Minutes of January 9, 2008; Approve Fiscal Year 2007/08 Second Quarter District Investment Report and Monthly Check Register, December 2007; Authorize General Manager to Execute Consulting Services Agreement in an Amount Not to Exceed $150,000, RMC Water and Environment, Miscellaneous Engineering Services, Recycled Water Program; Authorize General Manager to Execute Amendment No. 1 to Consulting Services Agreement in an Amount Not to Exceed $50,000, HDR Engineering, Inc., Engineering, Design, and Bid Services, Aeration Improvements, Project No. 10037; Authorize Chair Glover’s Attendance at Contra Costa Council’s 2008 Business Event as a Representative of the District; Authorize Transfer of $22,000 from Recycled Water Capital Asset Reserve Fund to Recycled Water Rehabilitations and Replacements, Project No. 10032; and Authorize Staff to Perform Necessary Work to Rebuild Four Los Medanos Energy Center Supply Pumps; and Authorize Appropriation of $50,000 from Capital Asset Reserve Fund and Authorize General Manager to Execute Purchase Order in an Amount Not to Exceed $50,000, Pacific Infrastructure Corporation, Removal of Abandoned Dissolved Air Flotation Tank Piping. DELIBERATION ITEMS None PRESENTATIONS AND REPORTS Receive Report on Bay Area Regional Biosolids Processing Facility Ms. Quinn provided a Power Point presentation on the Bay Area Coalition of Water Agencies (BACWA). The presentation included background on the increasing challenges of disposing of biosolids by land application. Ms. Quinn outlined the work accomplished to date, current status, and the next steps to be done in Phases II and III. She added that there has been a shift in focus due to AB23 and the concern for greenhouse gases. Chair Parent asked for a timeline, and Mr. Darling stated that it depends on the BACWA group. He believes the report will be six months out. Director Freitas asked how long the current Synagro contract extends, and Ms. Quinn answered that it is in effect until 2010. Director Freitas would like to see the District have alternative processes in place as staff continues to explore other options. He strongly suggested the District put itself in a flexible position. He asked if it came down to it and there was not consensus with the group, could the District pursue these options alone. Another concern raised by Director Freitas is property acquisition. Although it has been discussed, he would like to see it moved up in priority, even if it requires hiring a consultant to assist. Chair Parent noted that there are other power producers in the area that may be willing to partner with the District. Director Glover agreed that the real estate issue needs to be accelerated now, rather than waiting until it becomes urgent. The Board received and filed the report. Receive Semi Annual Report on Capital Facilities Capacity Charge Collections, Fiscal Year 2007/08 Ms. Ustin provided a Power Point presentation on total Capital Facilities Capacity Charge collections of $2,668,594 through the first half of the fiscal year. She reported that Pittsburg had more connections this year, whereas Antioch historically has more. She provided historical data back to 2004/05 and noted that staff will continue to monitor and update the Board in the monthly Board Letter. The Board received and filed the report. GENERAL MANAGER'S COMMENTS Mr. Darling reported that staff is preparing for the upcoming California Association of Sanitation Agencies (CASA) Annual Washington, DC conference. Federal Advocates has arranged an aggressive schedule of meetings for March 12th. Director Freitas stated that he is unable to attend. Director Glover reported that he is still uncertain as to his ability to attend, and Chair Parent noted that she will be attending. DIRECTORS’ COMMENTS Director Freitas noted that the District’s Board Room seems to shift, make many creaking noises, and he can feel a draft entering from somewhere. Mr. Darling responded that staff is currently working on a project to repair and improve the Board Room, and will be bringing their recommendations to the Board very soon. CORRESPONDENCE Receive Monthly Report dated February 29, 2008, Federal Advocates, Inc. The Board received and filed the report. CLOSED SESSION None ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 6:14 p.m. The March Board Meeting will be rescheduled due to the CASA Conference. The next Regular Board Meeting of March 12, 2008 has been cancelled. The date of the next Special Board of Directors Meeting is to be determined. Donald P. Freitas Board Secretary (Recording Secretary: Denise Jones) Board of Directors Meeting Page 2 February 13, 2008 Z:\Board\Minutes\2008\02-Minutes - February 13, 2008.doc Z:\Board\Minutes\2008\02-Minutes - February 13, 2008.doc