ITEM E/1 February 13, 2008 DRAFT Minutes of the Regular Meeting of the Board of Directors of DELTA DIABLO SANITATION DISTRICT January 9, 2008 The meeting was called to order by Chair Freitas on Wednesday, January 9, 2008 at 5:32 p.m. at the District offices, located at 2500 Pittsburg-Antioch Highway, Antioch. Present were Directors Glover and Freitas. Director Parent was absent. Also present were Mary Ann Mason, District Counsel; Kerry Yoshitomi, Deputy General Manager/Acting General Manager; Dennis Laniohan, Operational Services Manager; Karen Ustin, Business Services Director; Darrell Cain, Laboratory Director/Management Association Representative; Patricia E. Chapman, Associate Engineer; Linda Brewer, Community Outreach Coordinator; Matt Gotshall, Computer Analyst/P&T Bargaining Unit Representative; Theresa Harris, Finance Supervisor; Leonard Pompa, Operator III; Jerry Eastland, Operator I; Walter Haynes, Operator-in-Training; Denise Jones, Office Manager/Secretary to the Board; and Walter Pease, City of Pittsburg. PUBLIC COMMENTS None BOARD REORGANIZATION Approve Reorganization of the Board for 2008 and Appoint Board Committee Members and District Representatives Director Glover moved approval, seconded by Chair Freitas, and by unanimous voice vote, the Board approved the recommended reorganization of the Board for 2008, and, in the absence of newly-appointed Chair Parent, turned the meeting over to Vice Chair Glover. EMPLOYEE RECOGNITION Commend Laboratory Director, Darrell Cain, on Winning California Water Environment Association – San Francisco Bay Section Supervisor of the Year Award Mr. Laniohan asked the Board to recognize Mr. Cain for his achievement in receiving the California Water Environment Association Bay Section’s Supervisor of the Year Award at the recent annual awards dinner. Mr. Cain will now represent the Bay Section in the State Award competition. Director Glover congratulated Mr. Cain on behalf of the Board, and noted that this is not the first time that Mr. Cain has been recognized for his excellent work. Director Freitas added that it is an extraordinary compliment that Mr. Laniohan considers him his “hero”, as stated in his nomination statement. Mr. Cain noted that he feels lucky to work for an organization that supports its staff, and he appreciates his great staff and co-workers. Commend Leonard Pompa, Operator III, on Passing the State of California Grade IV Wastewater Treatment Plant Operator Certification Exam Mr. Laniohan introduced Mr. Pompa and asked the Board to congratulate him on passing his Grade IV Wastewater Treatment Plant Operator exam. Mr. Pompa is a 20-year employee of the District and has progressed up through the ranks. He worked diligently over the past year to pass this extremely difficult exam, and is now qualified to work at any treatment plant in a supervisory capacity. On behalf of the Board, Director Glover congratulated Mr. Pompa, stating that he is very proud of the achievement and his 20 years of service to the District, beginning back at Discover Bay. Mr. Pompa stated that passing his Grade IV exam took a lot of hard work. He told of his inspiration to take the exam. Many District employees helped him along the way, and he noted that that is not always the way it is at other agencies where some can be unwilling to share their knowledge. Mr. Pompa thanked Jason Wong, Gurmukh Gewal, Dennis Laniohan, Joaquin Gonzalez, and Steve Rodriguez. On behalf of the Board, Director Glover thanked Mr. Pompa for his comments, noting that it is a reaffirmation of what this District is all about. Commend Jerry Eastland, Operator I, on Passing the State of California Grade II Wastewater Treatment Plant Operator Certification Exam Mr. Laniohan introduced Mr. Eastland and asked the Board to congratulate him on recently passing his Grade II Wastewater Treatment Plant Operator exam. Mr. Eastland came to the District in 2006 and has worked hard to gain the necessary knowledge and skills to pass this exam. He definitely deserves commendation for this outstanding achievement. On behalf of the Board, Director Glover congratulated Mr. Eastland on his achievement. Mr. Eastland thanked Mr. Laniohan and Mr. Yoshitomi for their support in preparing him for the exam. Commend Walter Haynes, Operator-in-Training, on Passing the State of California Grade II Wastewater Treatment Plant Operator Certification Exam Mr. Laniohan introduced Mr. Haynes and asked the Board to congratulate him on recently passing his Grade II Wastewater Treatment Plant Operator exam. Mr. Haynes is also a new employee who came to the District in June 2007 from Central Contra Costa Sanitary District. Passing the Grade II is a great achievement, considering the short time he has been at the District. On behalf of the Board, Director Glover congratulated Mr. Haynes on his achievement, and Director Freitas noted that it is great to see such a mind-set to excel. Mr. Haynes thanked the District for the opportunity to grow with a plant that has so many opportunities for those that wish to advance. CONSENT CALENDAR Director Freitas moved approval, seconded by Director Glover, and by unanimous voice vote the Board approved the following Consent Calendar items according to staff recommendations: Approve Minutes of December 12, 2007; Approve Monthly Check Register, November 2007; Approve 2008 Board Meeting Schedule; Receive Finance Committee Meeting Notes, December 3, 2007; Authorize Plant Manager, Steve Dominguez, as a Duly Authorized Representative of Delta Diablo Sanitation District to Sign Regulatory Correspondence; and Authorize Director Nancy Parent’s Attendance as Representative of Delta Diablo Sanitation District at Compensable Meetings with Senator Dianne Feinstein, Washington, DC, Recycled Water Project Funding. DELIBERATION ITEMS None PRESENTATIONS AND REPORTS Receive Report on Local Agency Formation Commission Municipal Services Review Findings Ms. Chapman provided a PowerPoint presentation outlining the recent Local Agency Formation Commission (LAFCO) Municipal Services Review findings. LAFCO is required to conduct a Sphere of Influence (SOI) update with specific determinations for each city and special district every five years. The District is currently involved in and exploring many opportunities. Director Freitas asked if the District’s SOI is consistent with the urban limit lines for the cities. Ms. Chapman explained that although it is not consistent, a LAFCO consultant has suggested that the District’s SOI to be consistent with the voter-approved urban limit lines, but it would become a project under LAFCO and would set precedent of LAFCO acting as lead agency for the California Environmental Quality Act (CEQA). LAFCO staff is recommending retaining the existing SOI and considering annexing areas that are currently receiving service into the District’s boundaries. Director Glover hopes that dialog will continue on making the boundaries consistent. The Board received and filed the report. GENERAL MANAGER'S COMMENTS Mr. Yoshitomi announced that there are morning and evening program tickets available for the January 24, 2008 Contra Costa Council 2008 Business Event. The District is one of the sponsors of the event. Mr. Yoshitomi asked the Board to let Denise know by January 16, 2008 if they wish to attend. Mr. Yoshitomi reported on staff’s efforts during the recent “Perfect Storm”. Incoming flows were much higher than normal, but everything went well and there were not problems. This was due to staff’s extra preventive efforts. Over 30 overflow reports were received from other agencies. Director Freitas congratulated staff, noting that flooding did occur in several areas in the city of Antioch. Director Glover added that the community as a whole weathered the storm well and he congratulated staff on their hard work. DIRECTORS’ COMMENTS None CORRESPONDENCE Receive Monthly Report dated January 2, 2008, Federal Advocates, Inc. The Board received and filed the report. Receive Letter dated December 19, 2007, California Sanitation Risk Management Authority, Pooled Workers’ Compensation Program Dividend Declaration The Board received and filed the report. CLOSED SESSION None ADJOURNMENT There being no further business to come before the Board, the meeting was adjourned at 6:05 p.m. to the next Regular Board Meeting on February 13, 2008 at 5:30 p.m. Donald P. Freitas Board Secretary (Recording Secretary: Denise Jones) Board of Directors Meeting Page 4 January 9, 2008 Z:\Board\Current\02_February 13, 2008\Minutes - January 9, 2008.doc Z:\Board\Current\02_February 13, 2008\Minutes - January 9, 2008.doc